A Booking, Intake & Billing Platform Built for Clinics
The platform that runs a real Barrie clinic — online booking, digital intake, reminders, and receipts — launched under your practice's own brand and domain. White-label launches start at $499.
White-label platform · Clinics & Allied Health
If you run a clinic, the booking system is probably you. Physiotherapists, chiropractors, massage therapists, psychotherapists, dietitians, lactation consultants — across allied health the pattern repeats: appointment requests arrive by Instagram DM, voicemail, and text; intake happens on paper or a PDF someone re-types later; and receipts get assembled by hand at 9 p.m. so a client can submit an insurance claim. None of it is broken enough to force a change — but it quietly costs hours every week, and it's usually the clinician's own evenings paying for it.
We built this platform for exactly that problem — not hypothetically, but for a real clinic. Full Circle Lactation Services in Barrie runs its entire practice on it in production today: online booking, digital intake, payments, invoicing, and automated reminders, end to end. The white-label version takes that same proven core and launches it under your clinic's name, brand, and domain — so your clients see your practice, never a third-party booking portal.
Because the core already exists and is already tested in a working clinic, launches start at $499 and a first working version is typically live within days — not the six-month build custom practice software usually implies. And we're founder-led: the person who scopes your clinic's setup on the discovery call is senior enough to build and operate it.
How Clinics & Allied Health run on it
Online booking, synced to your calendar
Clients pick a service and a time from your real availability — three steps for a new client — and the appointment lands on the clinician's calendar automatically. No DM back-and-forth, no double-booking.
Digital intake attached to the appointment
Intake forms are completed online before the visit and attached to the appointment, so health history, consent, and goals are in front of you when the session starts — not on a clipboard, not re-typed after.
Automated confirmations & reminders
Booking confirmations and appointment reminders send themselves — the single biggest lever against no-shows — and post-visit follow-ups go out on schedule too.
Invoices & receipts tied to every visit
Card payments and Interac e-Transfer, with branded invoices and receipts generated per appointment — the documentation clients need for insurance claims, produced automatically instead of assembled at night.
Client records in one place
Visit history, intake responses, notes, and payments live on one client record — so picking up where a client left off doesn't mean reconciling DMs, a spreadsheet, and a paper file.
Your brand, your domain
The whole experience runs under your clinic's name, logo, colours, and domain. Clients book with your practice — not with a booking company whose branding sits on top of yours.
Proven in production
A real business runs on this platform every day — and a live demo lets you click through it yourself before we talk.
Case study — real client, Barrie, Ontario
Full Circle Lactation Services
A Barrie clinic went from manual DM bookings to a platform that handles booking, intake, payments, and invoicing end to end — giving the founder roughly five hours of admin back every week. This is the production system the white-label platform is built from.
Read the case studyLive demo — fictional brand
Harbourview Physiotherapy
The live demo is itself a clinic. Harbourview Physiotherapy is a fictional practice we built so you can click through the platform exactly as a clinic would use it — booking, intake, and billing included. It's the same core that runs Full Circle Lactation Services, the real production clinic above.
Try the live demoPricing
White-label launches from $499
Starting from the same proven core keeps the entry price low. From there, every business is genuinely different — your services, integrations, and how much you want operated for you — so the final quote comes out of a free discovery call, fixed before any work begins.
Frequently Asked Questions
Straight answers about fit, pricing, and how a launch works.
Ontario clinics have real obligations under PHIPA, and we take that seriously without overclaiming. Your clinic runs on its own instance — client data isn't pooled into a shared database with other clinics — access is controlled per user, and your data belongs to your practice. We'll walk through how the platform supports your privacy obligations on the discovery call; what we won't do is wave a compliance badge at you, because compliance is a property of your whole practice, not a software checkbox.
It produces the documentation that direct billing and client claims run on — itemized, branded receipts and invoices tied to each visit, with the details clients and insurers expect. It does not connect directly into insurer networks like TELUS eClaims. If a live insurer integration is essential to your practice, raise it on the discovery call and we'll scope honestly whether and how it fits.
White-label launches start at $499 — the proven platform core, re-branded and launched for your clinic. Every practice is genuinely different — your services, intake needs, integrations, and how much you want operated for you — so the final quote is confirmed on a free discovery call, fixed before any work begins. No surprises, no hourly meter.
The platform was built around appointment-based clinical work, so it maps naturally to physiotherapy, chiropractic, massage therapy, psychotherapy, dietitians, lactation support, and most allied health practices. If your clinic runs on booked appointments, intake, and per-visit billing, it fits. If your model is unusual, the discovery call is where we find out — and we'll say so plainly if it's not a fit.
A first working version — your brand, your services, clickable end to end — typically goes live within days of the discovery call, because the core is already built and already running a real clinic. Anything custom beyond the core ships in weekly working stages after launch.
Also built for
The same proven core adapts to other appointment- and job-driven businesses — or start from the full platform overview.
Ready to see it under your brand?
Book a free discovery call — we'll walk the platform against how your business actually runs, and you'll leave with a fixed quote and a launch timeline.
Prefer to talk? Call (705) 712-3681